Team Secretary
Team Secretary / Administrator – London, EC3 / Hybrid Working – up to £38k
A great opportunity is currently available for a Team Secretary / Administrator, with fast and accurate audio typing, to join a small firm of surveyors in London as soon as possible.
With good IT skills, accurate typing, a ‘can do’ attitude and the ability to work under pressure, you will be a key team player in this lovely company.
The role will require providing administrative support to a team of surveyors, so if you happen to have prior experience within this field, it would be hugely beneficial (although this is not a pre-requisite).
We are looking for someone process driven with a keen eye for detail and accuracy. You will be highly organised, able to juggle multiple tasks at once and will enjoy an administration focused role.
Hybrid Working: Based in lovely offices near Monument, our client offers hybrid working (c2 days at home), although they do like new team members to be in the office for the first 3 months; standard hours are 9am – 5.30pm, although a degree of flexibility will be required.
Key responsibilities will include:
- Organising meetings, site visits and appointments
- Coordinating meeting room bookings
- Typing letters, emails and documentation, including mail merge and mail formatting
- Producing presentations, reports and property-related documentation
- Undertaking online research
- Monitoring group email inboxes
- Providing support to the team of surveyors and Rights of Light team, including planning searches, Land Registry Title information and more
- Maintaining accurate client information on Document Management System and database
- General administration
- Meeting and greeting clients and visitors
- Answering calls and assisting clients as required
What we’re looking for:
- Previous secretary or office administration experience
- Experience working in a surveyors or property environment would be advantageous
- Solid IT skills with Microsoft Office including MS Excel, Outlook, MS Word etc.
- Fast, accurate audio typing
- Ability to produce documents
- Experience with mail merge
- Experience of using Document Management Systems – experience of Deltek or Union Square is advantageous
- Process-driven nature
- Confident and professional communication skills and the ability to liaise at all levels
- Excellent attention to detail and accuracy
- Proactive, responsible, flexible and professional attitude
- Ability to work both in a team environment and autonomously whilst under pressure
Interested in this Team Secretary / Administrator role?
If this sounds like the role for you, please submit your CV as soon as possible, quoting ‘DH – Team Secretary – London’
To apply for this job email your details to dawnh@carousel.co.uk.
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